Writing a Condolence Letter

Condolence letters are written to offer sympathy and show support for the person who has lost a loved one. People often wish to write something, a note or short letter, but are unsure how this should be done; knowing that this task has to be done tactfully and with great sensitivity. There are certain rules or manners you should consider when writing a condolence message. For example: the letter should be handwritten rather than typed, and should be kept short and simple; the letter should say something of your relationship with the deceased person, an experience you’ve shared, and should express your sympathy; the letter closing has to be personal.

We offer two condolence letter samples with suggested letter wordings to give an idea as to how this might be done.

Sample Condolence Letter – First Option



Dear ________,

I am deeply saddened to hear about the passing of your ____________. I had the privilege of knowing __________ and held him/her in the highest regard. He/she was a kind and gentle person.

I will never forget the time when (mention a past experience with the deceased person)…..

Please pass on my sincere condolences to your family members.

With Deepest Sympathy,

Sample Condolence Letter – Second Option



Dear ________,

I would like to express my sincere condolences on the passing of your _________. I was one of the fortunate persons to have had the pleasure of knowing ________ and had the greatest respect for him/her.

I know that this is a great loss for you. I had spent some memorable time __________ with him and will truly miss ____________.

Please let me know if I can be of any help to you in these difficult times. May God bless you and your family.

Sincere Condolences,

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